Privacy Policy - Isle of Wight Speedway

Last updated: 31 October 2026

1. Introduction

Isle of Wight Speedway respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact the club, participate in our activities or interact with us online.

We aim to handle your personal information responsibly and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to visitors to our website, supporters, riders, volunteers, sponsors, partners and anyone who contacts or interacts with Isle of Wight Speedway.

2. Who we are

Isle of Wight Speedway is responsible for the personal information collected and processed through this website and our club activities.
For the purposes of data protection legislation, the club is the data controller where it determines how and why personal information is used.

Club: Isle of Wight Speedway - Warriors Shale Track Racing
Website: warriorsspeedway.com
Email: speedwayontheisland@yahoo.co.uk
Postal address: Smallbrook Stadium, Ashey Road, Ryde, Isle Of Wight, PO33 4BH

If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the details above.

3. What information do we collect?

The information we collect depends on how you interact with our website and the club.

We may collect the following information:

Information you provide to us

  • Your name and contact details, including email address and telephone number.

  • Information you provide when contacting the club with an enquiry.

  • Information submitted through volunteer, sponsorship, community or participation forms.

  • Information provided when submitting feedback, suggestions or requests.

  • Any other information you voluntarily provide to us.

Website information

When you visit our website, certain technical information may be collected automatically, including:

  • Your IP address.

  • Browser type and version.

  • Device and operating system information.

  • Pages visited and how you navigate the website.

  • The date and time of your visit.

  • Information about website performance and errors.

This information helps us understand how visitors use our website and improve the experience.

Photographs and videos

We may publish photographs and videos of riders, team members, volunteers, supporters and events.

Where individuals can be identified, images may constitute personal information. We will consider the appropriate lawful basis and any necessary permissions or safeguards before using them.

4. How do we use your information?

We may use your personal information for the following purposes:

  • Responding to enquiries and messages.

  • Providing information about the club, fixtures, results and events.

  • Managing volunteers, supporters, sponsors and club relationships.

  • Organising community activities and participation opportunities.

  • Administering competitions, promotions or activities where applicable.

  • Providing updates about changes to events or club activities where relevant.

  • Managing sponsorship enquiries and partnerships.

  • Maintaining and improving our website.

  • Understanding website visitor behaviour and performance.

  • Protecting the website and club against fraud, misuse and security issues.

  • Meeting legal obligations and resolving disputes.

We will only use personal information for purposes that are relevant and appropriate.

5. Our lawful basis for processing

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Legitimate interests

We may process information where it is necessary for our legitimate interests in operating Isle of Wight Speedway, communicating with supporters, managing enquiries, promoting events and maintaining our website.

We will consider your rights and interests before relying on this basis.

Consent

Where required, we will ask for your consent before processing personal information, such as when using certain non-essential cookies or sending direct marketing communications.

You can withdraw your consent at any time.

Legal obligation

We may process information where necessary to comply with legal or regulatory requirements.

Contract

Where relevant, we may process information to fulfil an agreement or take steps requested by you before entering into an agreement.

We will identify the appropriate lawful basis for each activity rather than using personal information indiscriminately.

6. News, fixtures and club communications

Our website may provide news, fixture information, results, announcements and updates about Isle of Wight Speedway.

If you contact us requesting information, we will use your details to respond to your enquiry.

If we introduce a newsletter or mailing list, we will explain how your information will be used and provide an appropriate way to unsubscribe.

We will not automatically add people who contact the club to a marketing mailing list without an appropriate lawful basis.

7. Volunteers, sponsors and community activities

We may collect personal information from individuals interested in volunteering, sponsoring the club or participating in community activities.

This information may include your name, contact details, areas of interest and information relevant to the activity.

We use this information to:

  • Respond to your interest.

  • Explain available opportunities.

  • Coordinate activities.

  • Communicate relevant arrangements.

  • Manage sponsorship and partnership enquiries.

Where an activity requires additional information, such as safeguarding checks, we will explain what is required and how that information will be handled.

We will only collect information that is necessary for the relevant purpose.

8. Photographs, videos and social media

Isle of Wight Speedway may use photographs and videos to promote the club, report on meetings and celebrate the achievements of riders, volunteers and supporters.

Images may appear on:

  • Our website.

  • Club news articles.

  • Social media accounts.

  • Event reports.

  • Promotional materials.

Where appropriate, we will obtain permission or consent and consider the interests and rights of individuals appearing in images.

We take particular care when publishing identifiable images of children and young people, including considering parental or guardian consent where appropriate.

If you have concerns about a photograph or video published by the club, please contact us.

We will consider requests to remove or amend images, taking account of the circumstances, applicable legal requirements and the rights of everyone involved.

Please be aware that photographs shared on social media may be copied, downloaded or shared by other users. We cannot control how third parties use images once they have been published or shared outside our website.

9. Cookies and website analytics

Our website may use cookies and similar technologies to help it function and improve the visitor experience.

Cookies are small files stored on your device when you visit a website.

Depending on the website features enabled, cookies may be used for:

  • Essential website functionality.

  • Remembering preferences.

  • Understanding website usage.

  • Measuring website performance.

  • Supporting embedded content or third-party services.

Strictly necessary cookies may be used where permitted by law.

We will seek consent before using non-essential cookies or similar technologies where required.

You can manage cookies through our website's cookie settings, where available, and through your browser.

Disabling certain cookies may affect website functionality.

If our website uses analytics services, embedded videos, social media features or other third-party tools, those providers may collect information in accordance with their own privacy policies.

10. Sharing your information

We do not sell your personal information.

We may share information where necessary with trusted organisations that help us operate the club and website, including:

  • Website hosting and technical support providers.

  • Website analytics providers, where enabled.

  • Email and communication service providers.

  • Event, ticketing or registration providers, where applicable.

  • Professional advisers.

  • Relevant sporting organisations or governing bodies where necessary.

  • Authorities where required by law.

We only share information where there is an appropriate reason and lawful basis.

Third-party providers may process information on our behalf or independently, depending on the service they provide.

Where a provider processes information on our behalf, we will take appropriate steps to ensure it handles information securely and in accordance with applicable data protection requirements.

11. Links to other websites

Our website may contain links to external websites, including:

  • Speedway organisations.

  • Sporting partners.

  • Sponsors.

  • Ticketing providers.

  • Social media platforms.

  • Local businesses.

  • Other community organisations.

These websites are operated independently of Isle of Wight Speedway.

We are not responsible for their privacy practices, content or security.

We recommend reading the privacy policy of any external website before submitting personal information.

12. How long do we keep your information?

We only keep personal information for as long as it is necessary for the purpose for which it was collected.

Retention periods will depend on the type of information and how it is used.

For example:

  • Enquiry information may be kept for as long as necessary to respond and maintain relevant records.

  • Volunteer and sponsorship information may be retained while the relationship remains active and for an appropriate period afterwards.

  • Website analytics information may be retained according to the settings and retention periods of the services used.

  • Photographs and historical reports may be retained as part of the club's news and historical record, subject to appropriate considerations.

We will securely delete, anonymise or otherwise dispose of personal information when it is no longer required, unless we have a legal reason to retain it.

13. How we protect your information

We take reasonable technical and organisational measures to protect personal information against:

  • Unauthorised access.

  • Accidental loss.

  • Misuse.

  • Alteration.

  • Disclosure.

  • Destruction.

Access to personal information is restricted to those who need it for their role.

However, no website or electronic transmission can be guaranteed to be completely secure.

Please avoid sending sensitive personal information through ordinary website forms or email unless it is necessary and an appropriate method has been provided.

14. Children and young people

Isle of Wight Speedway welcomes families and young supporters.

We recognise the importance of protecting children's personal information.

Where we collect information directly from children or young people, we will take appropriate steps to ensure that the information is collected and used responsibly.

We will consider the child's age, understanding, the nature of the activity and whether parental or guardian involvement is appropriate.

We will not knowingly collect unnecessary personal information from children through our website.

Parents or guardians who have concerns about information relating to a child may contact the club.

15. Your data protection rights

Under UK data protection law, you may have the right to:

  • Access: Request a copy of the personal information we hold about you.

  • Rectification: Ask us to correct inaccurate or incomplete information.

  • Erasure: Ask us to delete personal information where applicable.

  • Restriction: Ask us to restrict how we use your information in certain circumstances.

  • Object: Object to processing based on legitimate interests or direct marketing, where applicable.

  • Portability: Request certain information in a commonly used electronic format where the right applies.

  • Withdraw consent: Withdraw consent where we rely on consent to process your information.

These rights are subject to legal conditions and exceptions.

You can exercise your rights by contacting us using the details provided in this policy.

We may need to verify your identity before responding.

We will respond within the time limits required by data protection law.

16. International transfers

Some website services or third-party providers may process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection legislation.

This may include using recognised transfer safeguards where required.

17. Data protection complaints

If you have concerns about how Isle of Wight Speedway handles your personal information, please contact us first so that we can investigate.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

Website: https://ico.org.uk/

You can find information about your rights and how to make a complaint on the ICO website.

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, club activities, technology or legal requirements.

Any changes will be published on this page.

The date at the top of the policy will indicate when it was last updated.

We encourage visitors to review this policy periodically.

19. Contact us

If you have any questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about how your information is used, please contact:

Isle of Wight Speedway
Website: warriorsspeedway.com
Email: speedwayontheisland@yahoo.co.uk
Postal address: Smallbrook Stadium, Ashey Road, Ryde, Isle Of Wight, PO33 4BH

We will do our best to respond to your enquiry and address any concerns.